Minutes of Meeting

Thursday 17^th September 2015

 

Present:  Stefan, Tess, Mesha, Geoff, Andrea, Diane, Susan, Alan, Beth

 

Apologies:  Adam, Herbie, Stuart, Gareth, David, Emma Moore

 

The minutes of the previous meeting were read, agreed & signed as a true record.

 

Safeguarding:  Andrea highlighted the need for the ‘Fairplay’ code of conduct to be better adhered to during competition.

 

Action Log:  Alan went through the action log with the committee and updated/reviewed appropriately.  A date of 12^th October was agreed to go back into the pool – Tess to communicate to Managers.  No life member nominations had been received.

It was agreed to proceed with the changing of all the locks at a cost of £1200.00.  A tight control would then be placed on new key allocation, managers & committee only to start with.  Alan to action.  Alan still chasing lease renewal.

 

Treasurers Report:  Susan confirmed that there was still an outstanding debt of £4300 to be recovered from various things.  It was agreed that in future the Treasurer should be given more notice for payment requests and not just ask for money at short notice.  A ‘Cash Request’ form to be introduced – Susan to draw up.  Budgets for each division of the club to be set by new committee post AGM.

 

Matters Arising:

Club Mark – Diane had now completed the folder and we had now been awarded the prestigious Club Mark accreditation.  Diane & Alan have organised for us to be presented with the plaque during the Senior Nationals in the presence of SLSGB management.

AGM Nominations  –  All members have now been emailed the nomination details.  Aimed at making the nominee take responsibility in putting themselves forward.  Each nomination to be proposed & seconded by a member (all members included).

Constitution  –  No further feedback had been received regarding the proposed changes to be made to the constitution.  The changes would therefore be carried.

Fee Setting for Next Year – A £5 increase across the board was proposed to offset any increase incurred by SLSGB and to help cover costs per member.  Diane to report back following SLSGB’s AGM and any fee increase to be confirmed at the next meeting.  Diane also to speak to Perranporth SLSC to see how their standing order system was set-up, perhaps look into this for us?

Senior Nationals  –  All plans were now in place, Tess co-ordinating help, Craig organising party & tickets.

Blocked Walkways  –  After Nikki sustained quite a serious fall it was agreed by all that we must all be more vigilant in future when putting away equipment and keeping the boardroom tidy.

 

Any Other Business:

Alan congratulated the Senior Team on being so positive and setting a good example this year.

Alan to look at the ski room shutter door and decide a good plan of action?

 

Alan spoke about the next 12 months for the club and building a better vision together.  Please see & read the attached doc which outlines how we can all achieve this.

 

There being no further business the meeting finished at 9.30pm

 

The date for the next meeting was set at Thursday 1^st October 2015.

Minutes of Operations Committee Meeting

Thursday 2^nd July 2015

 

Present:  Debbie C-G, Herbie, Susan, Craig, Emma Moore, Andrea, Stuart, Beth, Alan, Diane, Tess, Mesha, Stefan

 

Apologies:  David, Nikki

 

The minutes of the previous meeting were read & signed as a true record.

 

Alan went through Action Plan making subsequent up-dates.  Alan to attend Nippers meeting on Friday and do some reminders.  Water rates still far too high, Alan to make further investigation.  Tess to confirm with H&S company to carry out their initial review on our current H&S.  £600 to get all locks changed – Alan to meet further to survey details.  (Up-dated Action Log attached with all info).

 

Safeguarding:  All declarations are now signed by travelling athletes going to Brighton.  Reminder to all Nipper parents that during a Friday night training session there is NO admission by any parent to the changing rooms.

 

Treasurer Report:  Charities Commission statement now returned.  Accounts show slight deficit this month.  Bookings were looking positive.  Alan asked if we could look into other payment options for memberships, BACS/SO etc.  A quote has been received to replace the 2 kit room shutter doors plus the first aid room shutter door (£3669.00 plus vat), Susan to look into other comparison quotations.

 

Cornish Nipper Competition:  An alternative field for parking has been secured and MY Motors mini-bus provided & paid for by the Region – drivers are still required.  Debbie again secured free bacon from Tulip.  Youth doing raffle and manning the sweet shop.  Barclays have shown an interest in getting involved on a ‘Community Project’ level also the Atlantic Café & Paul Hancock are happy to help.  Rob agreed to run the event with Dave Parker.  Susan & Linda B to order all food – sandwiches, salad pots & pasta pots – all to be pre-made and sold.  Keith Brooksbank has kindly agreed to prep all food at the Penventon.  Diane to contact local radio, Emma Moore to contact Heart FM.

 

Senior Nationals:  Craig organised & booked the band – £200.  Spoken to the security company about doormen, now discussing our requirements.  Campsite options being looked into.  Alan applied for extended license until 12.30am.  Sub-committee to meet to finalise details, posters/tickets etc.

 

Event Manager:  After the committee had read the proposal put forward by Laura the event manager it was agreed as a good idea and to proceed with a trial period.  Laura would deal with all external bookings and marketing of the club as a venue.  Alan to meet with Laura to discuss further.

 

Winter Swim Programme:  Susan presented the figures based on the comparison between this year with the changes and last year before any changes were introduced.  If we continue this year with the changes implemented the club will make a loss of nearly £700.  Before changes we broke even on a Wednesday session and made profit on a Monday session.  Nipper’s session on a Friday continued to break even.  Alan disappointed with the lack of feedback from our Managers as the voice of our members.  Alan suggested we go back to 1 hour club night on a Wednesday and 1 ½ hour Youth Session on a Monday.  No decision would be finalised until communicated and response received from the Managers – Alan to action.

 

Any Other Business:

George asked for support from the committee towards their travel expenses for the Brighton trip.  Committee agreed to pay the £208.00 for the mini-bus.  Double ski’s have both now been sold to Gylly, £400 still owed to us by them. New double ski ordered with Pete Gaisford at a total cost of £2800.

Mesha confirmed that the Cornwall Team made up of several Portreath Members won against Devon at Croyde at the weekend.  Also members from this team now selected to represent England at Aberavon next weekend.  Members Keia & Katie were about to take on the challenge of the Celtic Crossing on Saturday, massive challenge and would be great if the club would support them.

Stuart confirmed that it looked unlikely that the new (second hand) boat opportunity would come off.  Now looking for other options on purchasing a new boat as sponsors still keen to be involved.  Female team numbers now picking up, need to encourage new men to join.  At the men’s recent competition in Wales they achieved an impressive 5^th place.  Alan encouraged the boat crew to keep up communications and email him with sponsors logo’s etc for our website.

AGM preparations now in place, Tess & Alan to communicate.  Alan asked everyone to consider their position, expectations & commitments that come with that role.

Life Member nominations to be discussed and in for Sept Meeting – Action David

60yr Celebration – Debbie & Caroline looking into possible venues for celebration.

 

 

There being no further business the meeting finished at 9.30pm

The Club has been working towards the Clubmark accreditation scheme for community sports clubs and on Saturday we were pleased to receive our certificate of accreditation from Cornwall Sport Partnership.

The award is based on four key areas of club development:

• Activity/playing programmes – this includes coaching qualifications required, insurance and coach to participant ratios.
• Duty of care and welfare – appropriate risk assessments, health and safety policies, training, compliance and child protection policies.
• Knowing your club and its community – this ensures that your club is committed to fairness and equity in respect of the way it seeks to attract and retain members from your local community.
• Club management – which covers issues to do with club and committee structures and the general running of the organisation.

The procedures and the Club Development Plan should give a good base for the committee to take the club forward.

Clubmark is the Sport England mark of high quality sports clubs.

SLSGB Nationals are being held at Portreath on 19th-20th September 2015, details of the event is attached, please see Mesha if you wish to compete.

Open-Champs-2015-Entry-Pack1

We will need help from members and volunteers on the beach and in the clubhouse from Friday through to Sunday. please support this event which is also celebrating 60 years of Surf life Saving in GB.

The Association will be holding their AGM after the races on the Saturday, all members are welcome to attend.

Annual General Meeting 2015

All members are invited to attend Surf Life Saving GB’s AGM.Notice is hereby given that an Annual General Meeting of Surf Life Saving Great Britain Limited Company will be held at Portreath Surf Life Saving Club, Portreath on Saturday 19th September 2015 at 18.30 to transact the following business: RESOLUTIONS To approve the minutes of the Twenty first Annual General Meeting of the Company To receive and consider the Annual Report and Accounts for the year ended 31 December 2014 together with the report of the directors and auditors of the Company To re-appoint the Auditors for the coming year until the conclusion of the next Annual General Meeting and to authorise the directors to determine their remuneration To re-elect Trustees and Directors: Roy Amphlett To elect Trustees and Directors: Lawrence Coen and Paul Coles To approve changes made to the bye laws, 5th December 2014 the board unanimously voted to change the bye laws to support the disciplinary process see section 12. 6th March 2015 – Proposed changes  to permit Conference calls to be allowed in the disciplinary process, see sections 7.14, 9.15,11,12,12.13,12.18 11th May 2015 – Amendment to the time a Commissioner can serve to bring in line with the Board Members (3 years) see section 11. To review these amendments please follow link  http://www.slsgb.org.uk/wp-content/uploads/2015/07/SLSGB-Bye-Laws-2015.pdf The full notice and information about appointing a proxy can be found by clicking here The 2014 annual accounts can be found by clicking here To review a copy of the AGM 2014 minutes click here New Trustee application for Lawrence Coen can be found by clicking here New Trustee application for Paul Coles can be found  by clicking here The directions for the venue can be found by clicking here

The Cornwall Champs,  for Youth, Seniors and Masters are at Holywell Bay on 12th – 13th September, please see your team manager if you wish to compete.

Open and Masters Surf Entry Pack 2015

Youth entry form 2015

Youth Surf Entry Pack 2015

Senior – Master entry form 2015

Portreath Senior Team have just returned home from Aberavon where they have been competing in the European Championships, gaining 2nd place in the ocean events and 4th place overall in the European  Interclub Championship. Congratulations to George Haynes, Mesha Wardman, Tarryn Brown and Charlie Haynes, who also had great success competing for SLSGB and to Craig Salamone, Charlotte Hewitt, Matt Hewitt, Anya Piotrowicz, Keia Wardman and Alice Piper.

 

Minutes of Portreath SLSC Committee Meeting on 6th May 2015

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