Minutes of Operations Committee Meeting
Thursday 2nd July 2015
Present: Debbie C-G, Herbie, Susan, Craig, Emma Moore, Andrea, Stuart, Beth, Alan, Diane, Tess, Mesha, Stefan
Apologies: David, Nikki
The minutes of the previous meeting were read & signed as a true record.
Alan went through Action Plan making subsequent up-dates. Alan to attend Nippers meeting on Friday and do some reminders. Water rates still far too high, Alan to make further investigation. Tess to confirm with H&S company to carry out their initial review on our current H&S. £600 to get all locks changed – Alan to meet further to survey details. (Up-dated Action Log attached with all info).
Safeguarding: All declarations are now signed by travelling athletes going to Brighton. Reminder to all Nipper parents that during a Friday night training session there is NO admission by any parent to the changing rooms.
Treasurer Report: Charities Commission statement now returned. Accounts show slight deficit this month. Bookings were looking positive. Alan asked if we could look into other payment options for memberships, BACS/SO etc. A quote has been received to replace the 2 kit room shutter doors plus the first aid room shutter door (£3669.00 plus vat), Susan to look into other comparison quotations.
Cornish Nipper Competition: An alternative field for parking has been secured and MY Motors mini-bus provided & paid for by the Region – drivers are still required. Debbie again secured free bacon from Tulip. Youth doing raffle and manning the sweet shop. Barclays have shown an interest in getting involved on a ‘Community Project’ level also the Atlantic Café & Paul Hancock are happy to help. Rob agreed to run the event with Dave Parker. Susan & Linda B to order all food – sandwiches, salad pots & pasta pots – all to be pre-made and sold. Keith Brooksbank has kindly agreed to prep all food at the Penventon. Diane to contact local radio, Emma Moore to contact Heart FM.
Senior Nationals: Craig organised & booked the band – £200. Spoken to the security company about doormen, now discussing our requirements. Campsite options being looked into. Alan applied for extended license until 12.30am. Sub-committee to meet to finalise details, posters/tickets etc.
Event Manager: After the committee had read the proposal put forward by Laura the event manager it was agreed as a good idea and to proceed with a trial period. Laura would deal with all external bookings and marketing of the club as a venue. Alan to meet with Laura to discuss further.
Winter Swim Programme: Susan presented the figures based on the comparison between this year with the changes and last year before any changes were introduced. If we continue this year with the changes implemented the club will make a loss of nearly £700. Before changes we broke even on a Wednesday session and made profit on a Monday session. Nipper’s session on a Friday continued to break even. Alan disappointed with the lack of feedback from our Managers as the voice of our members. Alan suggested we go back to 1 hour club night on a Wednesday and 1 ½ hour Youth Session on a Monday. No decision would be finalised until communicated and response received from the Managers – Alan to action.
Any Other Business:
George asked for support from the committee towards their travel expenses for the Brighton trip. Committee agreed to pay the £208.00 for the mini-bus. Double ski’s have both now been sold to Gylly, £400 still owed to us by them. New double ski ordered with Pete Gaisford at a total cost of £2800.
Mesha confirmed that the Cornwall Team made up of several Portreath Members won against Devon at Croyde at the weekend. Also members from this team now selected to represent England at Aberavon next weekend. Members Keia & Katie were about to take on the challenge of the Celtic Crossing on Saturday, massive challenge and would be great if the club would support them.
Stuart confirmed that it looked unlikely that the new (second hand) boat opportunity would come off. Now looking for other options on purchasing a new boat as sponsors still keen to be involved. Female team numbers now picking up, need to encourage new men to join. At the men’s recent competition in Wales they achieved an impressive 5th place. Alan encouraged the boat crew to keep up communications and email him with sponsors logo’s etc for our website.
AGM preparations now in place, Tess & Alan to communicate. Alan asked everyone to consider their position, expectations & commitments that come with that role.
Life Member nominations to be discussed and in for Sept Meeting – Action David
60yr Celebration – Debbie & Caroline looking into possible venues for celebration.
There being no further business the meeting finished at 9.30pm
